Edit the Name of a Document Library in SharePoint Online

Do you end up struggling to handle your doc libraries successfully resulting from poorly named or outdated library names? Look no additional! Modifying doc library names is a vital facet of data administration, serving to you keep group and improve consumer expertise. Whether or not you might want to right a typo, align with evolving enterprise wants, or just enhance readability, understanding edit doc library names is crucial for any SharePoint administrator or consumer.

This text will information you thru the step-by-step technique of enhancing doc library names, offering clear directions and useful suggestions to make sure a seamless expertise. We are going to cowl all the pieces from figuring out the suitable permissions to understanding the potential impression of title modifications on current hyperlinks and permissions. By the top of this text, you’ll possess the information and confidence to switch doc library names successfully, enabling you to reinforce the group and accessibility of your SharePoint surroundings.

Moreover, we are going to delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align along with your group’s taxonomy and knowledge structure. By following these pointers, you may set up a naming conference that facilitates simple navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Issues Earlier than Modifying

Earlier than embarking on the method of enhancing a doc library title, it’s important to contemplate the next essential elements.

1. Impression on Present Hyperlinks and References

Altering the title of a doc library can have an effect on current hyperlinks and references to that library. These might embrace hyperlinks, embedded content material, and another references that explicitly level to the unique library title. It’s essential to evaluate the potential impression on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker software to establish and replace all affected hyperlinks.
Notify customers and stakeholders of the library title change to make sure they’ll alter their references.
Think about using a redirect service to robotically ahead customers to the brand new library location.

2. Impression on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Modifying the library title might have an effect on these permissions, probably denying entry to licensed customers. It’s important to evaluate the permission settings and be certain that the supposed entry rights are maintained after the title change.

Mitigation Methods:

Examine the permission settings of the library to establish any affected customers or teams.
Replace the permission settings to mirror the brand new library title.
Notify affected customers and teams in regards to the modifications to make sure they’ll proceed accessing the library as supposed.

3. Impression on Search and Metadata

Doc library names are used for indexing and search functions. Altering the title might impression the visibility and retrievability of paperwork throughout the library. Moreover, any metadata related to the library, resembling tags or content material varieties, might must be up to date to mirror the brand new title.

Mitigation Methods:

Assess the impression on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material varieties, and customized columns.
Notify customers and stakeholders of the potential impression on search and metadata.

Utilizing Significant and Concise Names

When enhancing a doc library title, selecting a significant and concise title is essential. An efficient title ought to precisely mirror the library’s content material and its objective throughout the group. This permits customers to simply establish and navigate the library, selling effectivity and lowering confusion.

Listed below are some suggestions for creating significant and concise doc library names:

Use key phrases: Embody related key phrases that describe the library’s material. This permits customers to rapidly perceive the library’s objective and find the paperwork they want.
Be particular: Keep away from imprecise or generic names. As an alternative, present particular particulars in regards to the library’s content material, such because the mission or division it pertains to.
Hold it concise: Purpose for a reputation that’s between 3-7 phrases in size. A concise title improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be aware of particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Think about the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Further Issues

Along with the information above, take into account the next finest practices for enhancing doc library names:

Use capitalization persistently: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Preserve consistency all through the title.
Keep away from particular characters: Particular characters, resembling colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Follow letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries throughout the group. This ensures consistency and simplifies library administration.
Assessment and replace commonly: Because the library’s content material and objective evolve, evaluate and replace its title accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Dangerous
Undertaking Plan Paperwork	Docs
Advertising and marketing Collateral	Advertising and marketing Information
Buyer Service Data	Buyer Stuff

Avoiding Areas and Particular Characters

When enhancing a doc library title, it is vital to keep away from utilizing areas and particular characters. Areas will be interpreted as a separator, which may result in confusion when accessing the library. Particular characters, resembling commas, semicolons, and colons, may trigger issues, as they can be utilized for different functions inside SharePoint. As an alternative, use underscores or hyphens to separate phrases within the library title.

Listed below are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library title. Use underscores or hyphens as an alternative.
Commas: Do not use commas within the doc library title. Commas are used to separate record objects, and might trigger confusion in the event that they’re used within the library title.
Semicolons: Do not use semicolons within the doc library title. Semicolons are used to separate statements, and might trigger confusion in the event that they’re used within the library title.
Colons: Do not use colons within the doc library title. Colons are used to introduce a listing or definition, and might trigger confusion in the event that they’re used within the library title.
Different particular characters: Keep away from utilizing different particular characters, resembling exclamation factors, query marks, and ampersands, within the doc library title. These characters may cause issues when the library is accessed or used.

By following these pointers, you may assist be certain that your doc library title is obvious, simple to know, and accessible to all customers.

Listed below are some further suggestions for selecting a doc library title:

Use a reputation that’s descriptive of the library’s contents.
Hold the title quick and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Make certain the title is exclusive throughout the website.

By following the following tips, you may select a doc library title that’s each efficient and simple to make use of.

Desk of Characters to Keep away from

Character	Purpose
Area	Will be interpreted as a separator
Comma	Used to separate record objects
Semicolon	Used to separate statements
Colon	Used to introduce a listing or definition
Exclamation level	Will be complicated when utilized in a library title
Query mark	Will be complicated when utilized in a library title
Ampersand	Could cause issues when the library is accessed or used

Modifying the Doc Library Title in SharePoint On-line

Step 11: Modifying the Doc Library Title by way of PowerShell

PowerShell is a strong software that can be utilized to handle SharePoint websites and libraries. You should utilize PowerShell to edit the title of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Connect with the SharePoint On-line website that accommodates the doc library.
Run the next command to get the present title of the doc library:

Get-PnPListItem -Listing DocumentLibraryName

Run the next command to replace the title of the doc library:

Set-PnPListItem -Listing DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the title of the doc library has been up to date.

Further Data

Listed below are some further issues to remember when enhancing the title of a doc library:

The title of a doc library have to be distinctive throughout the website.
The title of a doc library will be as much as 255 characters lengthy.
The title of a doc library can’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |
In case you change the title of a doc library, any hyperlinks to that library will must be up to date.

Instance

The next instance reveals use PowerShell to edit the title of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Listing Paperwork
Set-PnPListItem -Listing Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

In case you encounter any issues when enhancing the title of a doc library, you may attempt the next:

Just be sure you have the mandatory permissions to edit the doc library.
Be sure that the title of the doc library is exclusive throughout the website.
Be sure that the title of the doc library doesn’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |

In case you nonetheless have issues, you may contact Microsoft assist for help.

Modifying the Doc Library Title in SharePoint On-Premises

16. Modifying the Doc Library Title in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Heart: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Connect with the SharePoint Website

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Title

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Title

$libraryName = "New Library Title"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Website

Disconnect-PnPOnline

Different PowerShell Methodology:

Set-PnPList -Id "<document-library-url>" -Title "New Library Title"

Be aware:

Exchange <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint website and doc library URLs respectively.
Guarantee that you’ve the mandatory permissions to switch the doc library title.

Library Title Already Exists Errors

1. Error Dealing with

When creating or enhancing a doc library, chances are you’ll encounter an error if the library title already exists. To handle this, it is vital to know the error dealing with mechanisms in place.

2. Present Library with the Identical Title

In case you try and create a library with a reputation that matches an current library, you’ll obtain an error message. This error prevents duplicate libraries with the identical title, which might result in confusion and information administration points.

3. Library Title Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Which means that a library named “Paperwork” is completely different from a library named “paperwork.” Trying to create a brand new library with the identical title however completely different casing will lead to an error.

4. Errors in Completely different Contexts

The error conduct might differ relying on the context and motion you’re performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical title already exists.
Modifying an Present Library: In case you try and edit an current library’s title to match an current title, additionally, you will obtain an error.
Transferring or Copying a Library: When shifting or copying a library, the vacation spot website should not have already got a library with the identical title. In any other case, an error will happen.

5. Error Message Variation

The particular error message you obtain might differ relying on the SharePoint model and settings. Widespread error messages embrace:

“A library with this title already exists.”
“The required library title already exists.”
“The library title is already in use.”

6. Tips on how to Deal with Errors

To resolve library title already exists errors, observe these steps:

Confirm the Library Title: Make sure that the library title you’re utilizing is completely different from any current library names on the location.
Examine Case Sensitivity: Affirm that the case of the library title matches the present library title in case you are enhancing it.
Select a New Title: If vital, choose a unique title for the library that doesn’t battle with current library names on the location.

7. Finest Practices for Library Naming

To keep away from library title conflicts and enhance information administration, take into account the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are simple to establish.
Brief and Concise: Hold library names temporary and to the purpose to reinforce readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with completely different browsers and methods.
Think about Synonymity: If potential, keep away from creating libraries with related names or synonymous phrases to attenuate confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to reinforce group and searchability.

8. Further Issues

Along with the steps outlined above, hold these issues in thoughts:

Website Assortment Recycle Bin: In case you delete a library by mistake, you may restore it from the location assortment recycle bin inside a selected timeframe.
SharePoint Administrator: In case you are unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Get together Instruments: There are third-party instruments obtainable that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) positioned within the top-right nook of the display. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure varied settings in your new column:

Title: Present a descriptive title in your column that precisely displays its objective.
Kind: Choose the info sort of your column, resembling textual content, quantity, date, alternative, and many others.
Description: Enter a quick description to assist customers perceive the aim and context of the column.
Required: Examine this field in order for you the column to be obligatory for every doc within the library.
Permit a number of values: Allow this selection to permit customers to enter a number of values in a single column for every doc.
Hidden: Examine this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and kind templates however will not be seen in the usual library view.

As soon as you have configured the column settings, click on on the “OK” button to create the brand new column.

Modifying a Column’s Properties

To edit the properties of an current column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the best of the column title. Click on on the arrow icon and choose “Edit” from the drop-down menu.

It will open the “Edit column” dialogue field, the place you may modify the next properties:

Title: Change the title of the column.
Kind: Change the info sort of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Permit a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your modifications, click on on the “OK” button to save lots of the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the best of the column title. Click on on the arrow icon and choose “Delete” from the drop-down menu.

It will immediate you with a affirmation dialogue field. Click on on the “OK” button to substantiate the deletion.

Column Varieties

SharePoint provides all kinds of column varieties to satisfy completely different wants. Listed below are among the generally used column varieties:

Column Kind	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of traces of textual content	Shops a number of traces of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Selection	Permits customers to pick a worth from a pre-defined record of choices.
Lookup	Hyperlinks to a column in one other record or library.
Particular person or Group	Shops the names of customers or teams.

How To Edit A Doc Library Title

Libraries will be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a corporation may rename Advertising and marketing Collateral Library to Collateral Library and transfer it below a brand new Paperwork library.

From the location actions menu , choose Website contents.
Choose Paperwork(or the title of the library that accommodates the library that you simply need to rename).
Hover over the title of the library that you simply need to rename and choose the ellipsis (…) on the best.
Choose Edit.
Underneath Title, edit the library title.
Underneath Description (elective), edit the library description.
Choose Save.

Folks additionally ask about 115 How To Edit A Doc Library Title

How can I rename a library in SharePoint?

To rename a library in SharePoint, observe these steps:

Go to the SharePoint website that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Website Contents" within the left-hand menu.

Discover the library that you simply need to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" subject, enter the brand new title for the library.

Click on on the "Save" button.

How can I modify the title of a SharePoint doc library?

To vary the title of a SharePoint doc library, observe these steps:

Open the SharePoint website that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Website Contents" within the left-hand menu.

Discover the library that you simply need to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" subject, enter the brand new title for the library.

Click on on the "Save" button.